What is a Termination Letter & How it should be

 

Being an employer is a challenging task as you have to constantly keep a check on the employees and their work. Any kind of breaking of the company norms can make you evict them. And for making such eviction you not only need a valid reason but should avoid all kinds of legal pitfalls too. Legal pitfall means many employment laws support the employee against termination which has been done unjustly. So, it shouldn’t happen that you terminate an employee and in return get a legal notice that your termination was not justified. So, you have to keep complete track of all your employees. 

 

Termination Letter Mandatory

 

Apart from that one of the most important thing is the termination letter and what it should include because that is the key ingredient which can help you escape the from the legal hands. I will get back to that but first; let me solve the query which many of you will have that is a termination letter required in California? So, let me tell you that being an independent state California does have a legal rule that is before evicting an employee; the employer must issue a termination letter that should be following the specific template that is provided which should be included in the termination letter. Also, whatever benefits you as an employer has given to the employee you should take it back. 

 

Separation Meeting

 

And the most important thing is that the termination letter should be issued to the employee only after holding a separation meeting which has to be professional. The termination meeting and the process of documentation should be held proficiently. Also, as an employer, you should keep all the records of the employee who you have issued termination notice like the number of sick leave taken, and other types of leave and absenteeism which the employee has shown which violated the norms of the company. Different kinds of employment are there in the State of California. 

 

Types of Employment

 

Let’s have a look at some of them. One type of employment is at-will employment in which the employer can evict the employee for a just cause or without any reason. And for this type of employment, the employer already has an agreement ready for the employee mentioning the T&C of the employment. So, in this case, issuing a termination letter to the employee cannot affect the legal rights of the employee and can protect the employer from legal battles. Then, in some states, there is a common form of employment in which one can be removed if the company norms are violated. Lastly, the other form of employment is that of contractual nature which mostly the independent contractors have. 

 

What Should a Termination Letter Include? 

 

Now, that you know that in California a termination letter is legally mandatory, you should also know how the termination letter should be. Firstly it should contain the specific template of termination in the letter. Next, the termination letter should be short and to the point. Suppose, an employee has taken a leave of 15 days and it broke the norm of the company, then you don’t have to go to the extent of mentioning that you have taken a 15-day leave, etc. Just mention that there has been a violation of the policy of employment. Then, mention the exact date of termination and other details like that of the salary. 

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